Dear AAG Members, here’s what you need to know to register for the 2017 Art Extravaganza.
The application for our new All-Guild Event, Alamance Artisans Annual Art Extravaganza, will be ready for entries beginning Friday, March 17th. The deadline is Sunday, May 21st, midnight.
The application includes a section to indicate if you will need access to an electrical outlet for your display. Please Note: There are a limited number of perimeter display areas that allow electrical cords. These spaces will be assigned on a first- come, first- serve basis.
Entry fees are $160 for individuals and $290 for families.
WHERE TO GET APPLICATION
WHAT IMAGES TO UPLOAD
If you do not have images of new work you will have for the Extravaganza, no problem. We want images that are representative of your work. It can be something that has already sold, and by the way, congratulations on selling your artwork!
The application process includes uploading images that we will be using in advertising. Here are some tips to help the process go smoothly and headache-free.
Your images should be sized at 300 dpi with the longest side being a minimum of 5 inches.
For MACs the steps are amazingly simple.
Double click your image from your desktop.
PREVIEW, which is already loaded on every MAC, will open your image.
Click on TOOLS > Adjust Size. (Size box will open)
Click off the small Resample Box. Leave it empty.
Change Resolution to 300. Your image will now show what size it is at 300 dpi. If the longest side is NOT at least 5 inches, this image is too low of a resolution to use. Find a higher resolution image. If the image’s longest side is larger than 5 inches, you are good to continue. Make the longest side 5 inches. Then save that image as: “yourlastname_yourfirstname_1.jpg.” Save it to a new folder on your desktop and when uploading to the application, this is where you will go to get your images. Continue with your second and third image.
Go to http://www.cultofmac.com/456958/resize-images-mac-preview/ to view a brief tutorial for resizing images.
For WINDOWS PCs, there are several programs that make sizing easy.
Select the picture you want to resize. Leave the mouse in position over the picture’s file name, then press the right button on your mouse. Choose “Resize Pictures” from the choices that appear in the popup menu.
Go to http://www.freemake.com/blog/how-to-resize-an-image/ to view a brief tutorial for resizing images.
Any questions, please feel free to contact Steering Committee Manager,
Debbie Martz, firstname.lastname@example.org, (724) 970-4040.
ALAMANCE ARTISANS ANNUAL ART EXTRAVAGANZA
Sponsored by the Alamance Artisans Guild, the Alamance County Arts Council, and the North Carolina Arts Council
Vailtree Event Center, 1567 Bakatsias Lane / Haw River, NC 27258
2017 Event Dates
1/2 DAY SET UP: Fri., October 13, 2017 at Vailtree Event Center, (Noon – 7pm)
ART EXTRAVAGANZA at Vailtree Event Center: October 14, 2017 (Sat., 10am – 5pm), and October 15, (Sun., Noon – 5pm)
PREVIEW EXHIBIT DATES: Captain White House, 213 S. Main St. / Graham, NC 27253
DROP OFF ART: Tue., October 3 AND Wed., October 4, 2017, (9am – 5pm)
PREVIEW EXHIBIT: Thur., October 5, – Mon., October 16, 9am – 5pm
*Note: Alamance Arts will be closed Sun., Oct 15, 2017
POST PARTY & ART PICK UP: Captain White House, 213 S. Main St. / Graham, NC 27253 Mon., October 16, (5 – 8pm)
2017 Alamance Artisans Annual Art Extravaganza Timeline
March 17: Online application opens.
May 21, Midnight: Application deadline.
The application will be found at http://alamanceartisans.com/extravaganza/
May 25: Committee assignments made and participants notified.
August 15, 7pm: Mandatory meeting, distribute postcards, at Church of the Holy Comforter, 320 E. Davis St. / Burlington, NC
October 3-4, 9am – 5pm: Drop off art for Preview Exhibit at Captain White House, 213 S. Main St. / Graham, NC
October 5: Preview Opening
October 14, 10am – 5pm and October 15, Noon – 5pm: ART EXTRAVAGANZA
October 16: Art Extravaganza Survey becomes active; and Pick up art & Post Party –Alamance Arts Council, Captain White House, 213 S. Main St. / Graham, NC, (5pm – 8pm)
October 23, Midnight: Art Extravaganza Survey deadline
Art Extravaganza Requirements
Minimum participating artists – 25 / Maximum – 50
All applicants must be working (full- or part-time) artists or crafts persons.
All work sold at the Art Extravaganza must be original work by the participant.
Participants may not offer resale items or items made by non-members.
Participants must be present during advertised 2017 Art Extravaganza hours.
Each participant must participate in the Preview Exhibit at the Captain White House, and is responsible for delivery and pickup of his or her work.
Participants must be willing to complete the job assigned them by their committee chair. It takes everyone to commit to complete his or her task to make the event happen.
Participants will be responsible for setting up and removing their displays.
The Alamance Art Extravaganza application will be available online March 17, 2017, through midnight, May 21, 2017. Artists will be able to fill out the application, submit images, and pay the fee online.
Each participant’s share of the costs of the 2017 Alamance Art Extravaganza is $160.00 per person.
Two family members may exhibit together for a reduced Family Rate cost of $290.00 for both. Please note on your entry form if you are applying for the family discount.
Payment can be made online when filling out the online entry form or via check (see “Contact Information” below for the mailing address). Checks should be made out to Alamance Artisans Guild with “Art Extravaganza” in the memo line.
Please remember that everyone pays to participate in the Art Extravaganza. You are not buying a service; you are participating in a joint effort that requires time and talent from each of us.
The participation fee helps pay for all promotional material, postcards for each participant, and media publicity. Also, food and wine, purchased by the Extravaganza Food Committee, will be served at the event.
Participants of the Alamance Art Extravaganza must be members of the Alamance Artisans Guild (AAG). If you are not presently a member, you can sign up for membership with your application.
Applicants must submit a maximum of 3 professional quality digital images. These images must be of work created in the last 2 years and must be representative of work to be exhibited. (See “Image Requirements” section below for details.) Your number one image should be your first choice to see in print.
Entries are not complete until the Art Extravaganza Steering Committee has received your entry fee of $160.00 or $290.00 for a family. You can pay with a credit card on the online form, or you can send a check. See instructions in the online form and “Contact Information” below for the mailing address.
A completed online entry form and all supporting materials must be submitted by midnight on May 21, 2017.
Applicants must be willing to contribute at least 4 service hours toward making the event happen.
Applicants must allow AAG to photograph and use images of their artwork for promotional purposes.
Images for Art Extravaganza promotional material require professional quality appearance, i.e.:
- No images with text
- No images with a logo
- No images made as a collage of multiple images
- No blurry images
- No images with poor lighting
- No images with a busy background
- No images from the internet.
Artisans should submit a total of 3 images.
Your number one image needs to be your first choice to see in print.
All submitted images should be of artwork you would like to see in print.
ALL images must be a high-definition picture, meaning that the dpi (dots per inch) is 300 and be a minimum of 5 inches (1500 pixels) on the longest side. Please Note: if the dpi is lower than 300, images will not be used because they will print blurry and will have to be retaken and re-submitted for our printing purposes.
Images can be TIFF, PDF, or JPG format.
Images must be in color and in CMYK mode.
Image files are to be labeled with the artist name like this (last name_first name_image number.file extension) For example: doe_joe_1.tiff
You can submit your images either:
By Online Application
By Mail or Drop-off – either on a flash drive or CD. Mail directly to our Graphic Designer.
Send to Daniel Frost; 706 Huffman Mill Rd, Apt. P #2; ; Burlington, NC 27215. Attn: Art Extravaganza Images
Proofreading Your Information
Each participating artisan will be sent the completed version of his or her featured postcard design sometime in July 2017 via email. You will need to proof your name and information, and notify Daniel Frost (email@example.com) of any corrections by the requested date. If no response is made by that date, there will be no changes made and all promotional material will go to print as is. Please remember that this will be a short window for reviewing the information when that time comes in July and will only be emailed one time.
You will be asked to sign the following participant agreement.
I understand that the purpose of the Alamance Art Extravaganza is to showcase, promote, and market the visual arts in Alamance County, and to educate the public on the value of handmade work. I hereby agree to the following terms and conditions. I understand that if I fail to comply with the Art Extravaganza requirements and conditions listed below, I may be ineligible to participate in subsequent Art Extravaganza events.
I agree to be present from 10am – 5pm, Sat., October 14, and Noon – 5 PM, Sun., October 15.
I will be present during those hours at the advertised location.
I agree not to exhibit or display for sale any work of a nonparticipating artist in the space over which I have control.
I will submit a recent and original piece of art for the Preview Exhibit. I will deliver and pick up this work.
I agree that the Alamance Art Extravaganza and Alamance Artisans Guild may use any photographs, videotapes, audiotapes, or other recordings of me or my work without compensation for promotional or other purposes.
I agree to complete a job I am assigned by my committee chair as my service to the Alamance Art Extravaganza.
I agree to attend a publicity distribution meeting on August 15, 2017, and a wrap-up meeting on October 16, 2017.
I agree to complete the online 2017 Art Extravaganza Survey by the deadline of midnight on October 23, 2017, and share all requested audience/visitor and sales information to assist in marketing and seeking future funding.
I understand that submissions will be accepted on a first-come, first-served basis. I also understand that no application is complete until the online form has been completed and all materials and payment have been received by the Art Extravaganza Steering Committee via either the online form or the US mail.
The objective of the Alamance Art Extravaganza is to showcase the artisans of the AAG in one venue location. Qualifying artists may apply for participation using a Family Discount, and each artist will be assigned their own designated space . Galleries can become supporters of the tour for the same fee as other businesses ($160.00). All supporters will receive advertising benefits by sharing their link on the AAG website, and Facebook postings. Supporter logos and information will be used in our promotional material. Artists represented by a supporting gallery are not listed individually.
All participating artists must be members in good standing of the Alamance Artisans Guild.
Alamance Art Extravaganza Steering Committee
PO Box 1144
Mebane, NC 27302
2017 Annual Art Extravaganza Steering Committee
Our purpose is to facilitate, so please contact us with questions or concerns.
Debbie Martz (firstname.lastname@example.org) – Studio Tour Manager – (724) 970-4040
Pat Scheible (email@example.com) – Preview Exhibit & Post Chair – (919) 563-3449
Fredric Wiegel (firstname.lastname@example.org) – Publicity Chair – (515) 450-0751
Daniel Frost (email@example.com) – Supporters Chair – (904) 405- 4408
Jan Holloman (firstname.lastname@example.org) – Promotional Signage & Distribution – (336) 263-0366
Beverly McAnulty (email@example.com) – Treasurer – (336) 263-9831
Anita Vigorito (firstname.lastname@example.org) – Application & Survey Chair – (336) 207-1613
Pamela Watts (email@example.com) – Secretary – (513) 706-6751